Run your consultancy
Study-abroad consultancies live and die by follow-up — the inquiry that gets a reply in an hour, the document that gets chased before the deadline. LEARNEXA gives your counselors one place to manage every lead, application, and student, instead of spreadsheets, chat threads, and email folders that don't talk to each other.
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How a consultancy actually runs here?
Every part of LEARNEXA is shaped around leads, applications, documents, and branches.
One inbox for every inquiry
Website forms, WhatsApp, calls, referrals, and walk-ins all land in the same place — nothing waits in a personal inbox or a counselor's notebook.
- Auto-assigned to the right counselor
- Full history on every contact
- Nothing sits unclaimed overnight
- Follow-up reminders built in
Tracked per student
Students upload through their own portal — counselors see what's missing at a glance.
One view, every branch
Head office sees inquiries and conversions across the network, without chasing branch reports.
Standardized university handoff
Applications go out complete and consistent, so partner institutions process them faster.
Role-based, branch by branch
Counselors see their own leads; managers and head office see as much of the network as their role allows.
An AI assistant sits across all of it — drafting follow-ups and surfacing what needs attention next.
Everything your consultancy needs.
Every conversation, in one place
From the first call to a shortlist of universities, your counselors work off one student record — not scattered notes from calls, WhatsApp, and email.
One student, followed start to finish
Every step your student goes through — from their first call to the day they fly out
Inquiry & counseling
A walk-in, call, or web inquiry becomes a tracked lead the moment it happens. The counselor logs the student's goals, budget, and target destinations right in their profile.
Shortlisting & documents
Once destinations and universities are shortlisted, a document checklist opens automatically. The student uploads through their own portal — no email attachments to lose track of.
Applications go out
Each university application is tracked on its own, with its own status. Counselors can see, at a glance, which schools are still waiting on a decision.
Visa & compliance
Visa documents, appointment dates, and destination-specific requirements are tracked against a checklist built for that country, so nothing is missed close to a deadline.
Offer, enrollment & departure
Once an offer is accepted and fees are confirmed, the student moves to enrolled — with a pre-departure checklist so the relationship doesn't end at the visa stamp.
Questions consultancies ask
A few things teams running a consultancy usually want to know upfront.
One student record
Every stage, tracked in one place
Applications submitted
3 universities · Canada
Visa in progress
Appointment booked
Enrolled
Fees confirmed